The meeting rooms of Grand County Library District are free and available to community groups provided the rooms are not scheduled for Library programs or events. Meeting rooms (capacity) are available in the Fraser Valley Library (54), the Granby Library (60) and the Kremmling Library (25).

Meeting room space is available to the community on an "equitable basis regardless of the belief or affiliations of the individuals or groups requesting the space." (Library Bill of Rights, Article 6).

Permission to use meeting rooms does not constitute an endorsement by the Library of the group's policies or beliefs.

Reservation Guidelines

1. Provided the rooms are not scheduled for Library programs or events, the meeting rooms are available between 7 am and 10 pm, seven days a week.
2. Private parties are not permitted. All meetings/events must be free admission and open to the public. The organization may charge for materials optionally provided.
3. All groups shall use the application form provided by the Library. The individual reserving the meeting room must have a library card and be 18 years of age or older.
4. The application must be signed, and the appropriate deposit paid before a reservation is confirmed.
5. A security/damage deposit is required to use the room. An additional deposit is required for use of the presentation equipment. The deposit(s) will be returned if there are no damages and the room is left clean and in its original condition within the hours reserved.
6. Any damages to the room in excess of the deposit will be charged to the individual who reserved the room; any damages to the presentation equipment in excess of the deposit will be charged to the individual who reserved the room.
7. Reservations can be made up to two months in advance.
8. Failure to notify the Library of a cancelllation, no later than 48 hours prior to the scheduled meeting room use, may result in loss of deposit(s).
9. Any group or groups which, in the sole judgement and at the discretion of the library staff, admin staff or board, will be noisy or distract from the quiet enjoyment of other library users, may be scheduled only at hours when the library is closed to the public. On such occasions, the person reserving the room will be so notified and required to pay the actual cost of maintenance and security necessary for the meeting in advance. A cashier's check made payable to the library for the estimated amount of said actual cost must be received by the library administration office a minimum of ten days before the meeting is to be held. After the meeting is held, the actual costs will be determined and either a refund or a billing for costs incurred will be made.
10. If the library staf, admin staff or board in their sole discretion determines that a reasonable possibility of a threat to the safety of library staff, patrons or members of the public might occur as a result of a requested use of the meeting room, the following shall be required: The individual or group reserving the meeting room shall be required to pay in advance by cashier's check, as set forth in Guideline #9 above, the reaosnably estimated cost of any special maintenance or security measures that need to be take for the meeting; and the individual or group reserving the meeting room shall, in addition, obtain a special event liability policy for $1,000,000.00 for injury or damage to property occurring at the meeting.

General Information

1. Any publicity concerning the meeting/event must include the name of the sponsoring organization and a contact person.
2. First-time users must schedule an appointment with Library staf for a walk through the meeting room.
3. The Library is not responsible for setting up furniture that may be provided for the group using the meeting room.
4. The Library will not provide storage for equipment or materials for groups using the meeting room.
5. No smoking, alcoholic beverages, or illegal drugs/activities are allowed in/on Library property.
6. Groups using the meeting rooms must keep noise to an acceptable level for a library environment.
7. Children of those attending the meeting may not be left unattended on Library property.
8. During open hours, the users must notify Library staff when the meeting is finished and the room is cleaned.
9 Groups may apply to the Library Board for a variance. The Board will consider the request for variance at the next regularly scheduled Board meeting.